VILLAGE OF MILFORD CENTER

                    VILLAGE OF MILFORD CENTER

12 RAILROAD ST., PO BOX 395

MILFORD CENTER, OH  43045

937-349-2701 

CONTACT US

 If you have any questions, concerns or comments for the mayor or any village council member please feel free to use the "Contact Us" section of this website villageofmilfordcenter.webs.com. Responses will be made to all emails.

MONTHLY MEETING MINUTES

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Welcome to the official website for the Village of Milford Center, Ohio!

 

In an attempt to communicate and inform the residents of Milford Center, we are going to be posting and updating this website.

Many residents have voiced their concerns and interests and we have been listening. The mayor and council members have been working very hard on several plans and projects for the village. We would like to share these plans and projects with you on this website.

Please feel free to share this website address with your friends and neighbors!!

 

The village representatives for 2018 are:

 

Mayor - Virgil Ray Reisinger III   milfordcentermayor@yahoo.com

 

Chris Kise - Village Administrator  chriskise@yahoo.com

 

2018 COUNCIL MEMBERS:

 

Ronald Payne- Finance Committee Chairperson    mccouncilmanpayne@yahoo.com           

Jeff Parren - Planning, Ordinances, Codes, Annexation and Zoning Chairperson   mccouncilmanparren@yahoo.com

Derek Wilson - Parks, Events, Recreation and Community Chairperson    mccouncilmanwilson@yahoo.com

Terri Kean - Water, Utility and Sewer Committee Chairperson    mccouncilwomankean@yahoo.com

Don Jones - Building, Equipment, Land, Streets and Sidewalks Chairperson   mccouncilmanjones@yahoo.com

   

James House - Operator of records for the water dept. 937-537-0563

Dawn Barnhart - Fiscal Officer

Kathy McCoy - Water Clerk

 

 

Members of the Zoning Board of Appeals:


Jeff Scott 

Don Combs

Leonard Daum

Tony Smith

Carolyn Michel 

 

 

April 9, 2018 Meeting

 
                                            Village of Milford Center

                                                Council Meeting

                                                  April 9, 2018

 

 

Administration:                      Ray Reisinger, Mayor                       

                                                Chris Kise, Administrator

                                                Alison Boggs, Solicitor

                                                Dawn Barnhardt, Fiscal Officer

                                               

Other Attendees:                  Sheriff Jamie Patton

                                                Joyce Hinton

                                                Tracy Mabry

                                                Jacob Rundell

 

CALL to ORDER

 

ROLL CALL:

Council Present                     Jeff Parren

                                                Don Jones      

                                                Terri Kean

                                                Derek Wilson

                                                Ron Payne

                                                Dan Johnson

 

 

SHERIFF’S REPORT:

Stats are in binders.

 

Mayor Reisinger appointed Dan Johnson to fill the open Council seat. Solicitor Alison Boggs administered the Oath.

 

APPROVAL OF MINUTES:

Terri Kean moved to accept the March & Special Meeting Minutes as presented. Ron Payne seconded and all agreed.

 

PUBLIC COMMENTS:

Tracy Mabry asked if the Village had a new Zoning Inspector yet. Our Ordinances need to be enforced.

Joyce Hinton advised she had contacted Joe Clase who will provide the Ordinances he was working on.

 

MAYOR’S REPORT:

A discussion was held regarding Village cell phones. The consensus was to keep the two phones we now have and purchase an additional one for Chris Kise.

Ray Reisinger advised appropriations are needed for the withholdings for the Administrator. Jeff Parren moved to accept R – 12 – 18, appropriating $150.00 to 5101-710-213 for Medicare for the Administrator position. Terri Kean seconded and the roll call vote as 6-0 in favor. As salary is now payable, Jeff then moved, Don Jones seconded and all agreed to waive further readings. Jeff Parren moved to accept R – 14 – 18, appropriating $1000.00 to 5101-710-211 for OPERS for the Administrator position. Don Jones seconded and the roll call vote was 6-0 in favor. As before Jeff moved, Ron Payne seconded and all agreed to waive second & third readings.

Sheriff Jamie Patton presented the SRO/Dare contract for Mayor Reisinger to sign.

 

ADMINISTRATOR’S REPORT:

Chris Kise advised there is a new home at 95 Pleasant St.

Chris is working on water & sewer specs with Corey Bunsold.

Chris proposed a possible $3.00 per month charge for maintaining storm sewers.

 

COMMITTEE REPORTS:

 

BELSS:

Don Jones will work with Chris Kise regarding the storm sewers.

The asphalt machine will be delivered soon along with 2 boxes of emulsifier.

PERC:

Derek Wilson proposed, Jeff Parren seconded and the roll call vote was 6-0 in favor of setting the Community Yard Sale for 5/5/2018 and Village Clean-up Day as 5/12/2018.

The Sit & Spin at the Park needs repair.

WUS:

Terri Kean advised that there is no law stating water can’t be shut off to a residence for non-payment. Per an email from the Health Commissioner, residents would have to vacate the premises. Ray Reisinger, Chris Kise and Kathy McCoy will get better numbers and determine why delinquent accounts are not being shut off. Terri stated there are $43000.00 in unpaid bills.

Ron Payne stated that the Executive Branch (Chris & Ray) needs to report at the next meeting how the Village will collect that $43000.00.

Jeff Parren feels we need to continue the annual 3% automatic increase on utility bills.

Quotes are needed for the Asset Management Plan.

The Consumer Confidence Report is ready early thanks to James House.

POCAZ:

No committee meeting has been held yet.

Dan Johnson as assigned to the Committee.

Ron Payne has been organizing the Ordinances.

FLOS:

Don Jones moved to accept the second reading of O – 01 – 18, to raise the pay of Village Council Members from $50/month to $100/month effective immediately upon final passage of this Ordinance. Ron Payne seconded. The roll call vote was Councilmen Jones, Kean, Payne & Wilson in favor, Councilman Parren against & Councilman Johnson abstaining.

Discussion of the Public Records Request Ordinance was tabled until May.

The Appropriation & Fund Status Reports were presented for Council review.

 

SOLICITOR’S REPORT:

Alison Boggs found the correct deed for Liberty Park. She expressed her thanks for Ron Payne’s assistance. The deed was needed for the Covenant agreement between the Village & the EPA. Dollar General plans to open on May 18th and the Covenant is needed before the inspections are done. Terri Kean inquired as to whether the Village had asked Dollar General for anything in return. A discussion followed. Joyce Hinton suggested we should be an ‘open-armed Village,’ welcoming new business to the community. Ron Payne moved to accept R – 13 – 18, authorizing the Mayor to sign a covenant agreement designating Liberty Park as part of a Darby Creek set aside for the EPA. Don Jones seconded and the roll call vote was 6-0 in favor. As there is a time crunch, Ron then moved, Derek Wilson seconded and all agreed to waive further readings.

Jeff Scott has the transcripts from the BZA meeting.

 

ENGINEER’S REPORT:

 

COUNCIL GENERAL COMMENTS:

 

 

Meeting adjourned by Councilmen Jones & Wilson.

 

Mayor_________________________________________

 

Fiscal Officer___________________________________

 

March 19, 2018 Special Meeting


                                         Village of Milford Center
                                                 Special Meeting
                                                March 19, 2018
 
 
 
Administration:                     Ray Reisinger, Mayor
Dawn Barnhardt, Fiscal Officer
 
CALL to ORDER
 
ROLL CALL:
Council Present:                    Ron Payne
                                                Derek Wilson
                                                Don Jones
                                                Terri Kean
 
Council Absent:                     Jeff Parren      
 
 
A discussion was held regarding the 2018 Permanent Budget. Terri Kean moved to accept R – 11 – 18, approving the 2018 Permanent Budget. Derek Wilson seconded and the roll call vote as 4-0 in favor. Since the permanent budget must be passed by April 1st, Don Jones moved, Derek again seconded & all agreed to waive further readings.
 
 
Meeting adjourned by Councilmen Jones & Kean.
 
Mayor_________________________________________
Fiscal Officer___________________________________ 
 

March 12, 2018 Meeting

 

 

 

                                            Village of Milford Center

                                                Council Meeting

                                                March 12, 2018

 

 

Administration:                      Ray Reisinger, Mayor                       

                                                James House, Administrator

                                                Kathy McCoy, Utilities Clerk

                                                Alison Boggs, Solicitor

                                                Dawn Barnhardt, Fiscal Officer

                                               

Other Attendees:                  Dale Phelps

                                                Kaye Phelps

                                                Will Channell

                                                Chris Kise

                                                Matthew Hauenstin

Dep. Jake Matejko

Dan Johnson

 

CALL to ORDER

 

ROLL CALL:

Council Present                     Jeff Parren

                                                Don Jones      

                                                Terri Kean

                                                Derek Wilson

                                                Ron Payne

 

 

SHERIFF’S REPORT:

Stats are in binders.

 

APPROVAL OF MINUTES:

Terri Kean moved to accept the January Minutes as amended. Don Jones seconded and all agreed. Terri will post the Minutes on the Village website.

 

PUBLIC COMMENTS:

Kaye Phelps followed up on the letter she submitted in January regarding Ordinances & the Village Master Plan. Don Jones advised Joe Clase is willing to continue working on the Ordinances. Alison Boggs has received nothing from Joe so Ray Reisinger will follow up. As of right now there are three possible sets of Ordinances to review. Ron Payne advised that the Mayor, Finance Chairman and one Community Member are responsible for saving records. James House advised that the Mid-Ohio Regional Planning Commission has contracted with the EPA to develop a Plan. Terri Kean challenged each committee chairperson to prepare a list of goals for the Village Plan for the next meeting.

Dale Phelps asked if the Village had talked to the property owner about the tree that needs taken down in the alley next to the Post Office. The Mayor advised the resident is in the hospital.

Dan Johnson sought Council’s help in resolving an issue with his neighbor. His neighbor has been complaining to the Sheriff’s office about him parking on the tree lawn. He just received a citation from James House as well. Due to a driveway construction issue he is temporarily parking on the tree lawn. The UCSO and the Fire Chief have given consent. Jeff Parren moved to accept R – 08 – 18, allowing Dan Johnson of 10 Greenfield Dr. to park on the tree lawn until August 1, 2018 so long as he is not on the curb stop. Don Jones seconded and all agreed.

 

MAYOR’S REPORT:

Mayor Reisinger reported that the committee of Jeff Parren, Ron Payne & himself are recommending Chris Kise for the position of Village Administrator. Terri Kean moved to appoint Chris Kise to be Village Administrator, effective April 1, 2018. Derek Wilson seconded and the roll call vote was 5-0 in favor.

The Mayor reminded Council of the need to elect a Council President. After a short discussion the consensus was to nominate Ron Payne. Jeff Parren moved, Don Jones seconded and the roll call vote was 4-0 in favor with Councilman Payne abstaining.

 

ADMINISTRATOR’S REPORT:

James House expressed his thanks for the time he has spent as Administrator & wished Chris Kise good luck. He talked about the improvements that have been made in the last 3-5 years. His Water Protection Plan is being used as a source in community outreach. An Asset Management Plan is needed to obtain capital improvement funding.

Jeff Parren moved to accept R – 05 – 18, whereas Mr. James House has served the Village of Milford Center well during his employment as Village Administrator, Village Council hereby commends him for his service, expressing appreciation for his insights and labor. Don Jones seconded and the roll call vote was 5-0 in favor.

 

COMMITTEE REPORTS:

 

BELSS:

Ray Reisinger is getting together the paperwork for the asphalt mixer purchase.

PERC:

The child swing has been taken down & plywood has been put up on the old building.

‘No Trespassing’ signs, landscape timbers around the swings and mulch are needed.

Howard Van Dyke will need to be consulted about the signs posting sponsors.

Grant reimbursements totaling $41,774.00 were received in January & February.

Kathy McCoy has offered to organize an Egg Hunt for the Village Children. Ron Payne moved to hold the Spring Egg Hunt on March 31st at 1:00 pm. Don Jones seconded and all agreed.

Jeff Parren moved to accept R – 07 – 18, transferring $3,000.00 from the General Fund to the Park Fund. Ron Payne seconded and the roll call vote was 4 in favor with Councilman Wilson abstaining. Don Jones moved and Jeff seconded to waive further readings as work needs to be done before the Park opens for the summer. The vote was again 4 in favor with Councilman Wilson abstaining.

WUS:

Terri Kean observed the process followed by Kathy McCoy & James House in preparing the monthly utility bills. We need to enforce our code as the Ordinance is not being followed. She questioned whether water shut-off is prohibited by the Health Dept. if payment is offered.

Our meters need to be replaced. James House estimated it would cost about $35,000.00.

POCAZ:

No committee meeting has been held yet as a third member is needed.

Jeff Parren discussed several issues to be explored this year including: aligning our Ordinances with the ORC, revisiting a trash & recycling program, realizing a return on investment since Miami Valley has been switching to LED lights, replacing corporate signs, updating zoning maps, etc., annexation of the sewer line and proposing a light Industrial Park on the South side of town.

FLOS:

Jeff Parren moved to accept R – 03 – 18, appropriating $500.00 to 1000-715-315 to pay for advertising of job openings. Terri Kean seconded and the roll call vote was 5-0 in favor. Jeff then moved, Don Jones seconded           and all agreed to waive further readings as invoices are now payable.

Jeff Parren moved to accept R – 04 – 18, appropriating $7,000.00 to 5201-910-910 for Sewer Reserve funding. Ron Payne seconded and the roll call vote was 5-0 in favor. Jeff then moved, Terri Kean seconded & all agreed to waive further readings as the report showing this funding is now due to USDA Rural Development.

Ron Payne moved to accept R – 06 – 18, approving the permanent 2018 Budget. Jeff Parren seconded and the roll call vote was as follows: Councilman Jones abstaining, Councilwoman Kean voting ‘no’ and Councilmen Payne, Wilson & Parren voting ‘yes.’ The measure failed. A Special Meeting will be held on Monday, March 19th at 7 pm to again vote on the permanent 2018 Budget as it must be passed by April 1st.

After a brief discussion, Ron Payne moved to accept O – 01 – 18, to raise the pay of Village Council Members from $50/month to $100/month effective immediately upon final passage of this Ordinance. Don Jones seconded and the roll call vote was 5-0 in favor.

The Appropriation & Fund Status Reports and the January & February Bank Reconciliations were presented for Council review.

 

SOLICITOR’S REPORT:

Alison Boggs brought a copy of a Warranty Deed for Liberty Park for Council to review. She needs a legal description of Liberty Park so that the Village can enter into a covenant with the EPA regarding the park. More research is needed.

 

ENGINEER’S REPORT:

 

COUNCIL GENERAL COMMENTS:

Joyce Hinton is interested in the open Council seat.

Terri Kean asked about Crabtree buying & reselling Village water. She was advised that Crabtree receives a regular water (utility) bill.

 

Don Jones moved, Derek Wilson seconded and all agreed to move into Executive Session to discuss personnel. Chris Kise & James House were invited to stay.

Terri Kean moved, Ron Payne seconded and all agreed to return to Regular Session.

 

Jeff Parren moved to accept R – 09 – 18, approving the pay for Operator of Record to increase to $1,000.00 per month effective April 1, 2018. Ron Payne seconded and the roll call vote was 5- in favor. Due to timeliness, Jeff then moved, Don Jones seconded and all agreed to waive further readings.

 

Don Jones moved to accept R – 10 – 18, setting the salary of Village Administrator at $750.00 per month effective April 1, 2018. Terri Kean seconded and the roll call vote was 5-0 in favor. Due to timeliness, Jeff Parren moved, Don seconded and all agreed to waive further readings.

 

 

Meeting adjourned by Councilmen Wilson & Jones.

 

Mayor_________________________________________

 

Fiscal Officer___________________________________

 

February 2018 - No council meeting

January 8, 2018 Meeting

 

 

  Village of Milford Center

                                                Council Meeting

                                                January 8, 2018

 

 

Administration:                      Ray Reisinger, Mayor                       

                                                James House, Administrator

                                                Alison Boggs, Solicitor

                                                Dawn Barnhardt, Fiscal Officer

                                               

Other Attendees:                  Dale Phelps

                                                Kaye Phelps

                                                Jeff Scott

                                                Gary Silcott

                                                Will Channell

                                                Tracy Mabry

 

Alison Boggs swore in new Council members Derek Wilson and Don Jones.

                                   

CALL to ORDER

 

ROLL CALL:

Council Present                     Jeff Parren

                                                Don Jones      

                                                Terri Kean

                                                Derek Wilson

 

Council Absent:                     Ron Payne

 

SHERIFF’S REPORT:

 

APPROVAL OF MINUTES:

Terri Kean moved to accept the December and Special Meeting Minutes as presented. Jeff Parren seconded and all agreed.

 

PUBLIC COMMENTS:

Jeff Wilson advised that there will be a BZA meeting on Thursday, January 18th. Good Minutes ill need to be taken as we are probably going to court. Court reporter Tammy Kielber can be hired at $50.00 per hour. Transcripts are $4.25 per page. Alison Boggs will follow up.

Kaye Phelps asked for an update on her email exchange with the Mayor regarding sanitary & safety concerns at 128 E. State St. (bags of garbage) and 119 S. Mill St. (collecting scrap & appliances). She would like to know the timeline for resolving the issues. Kaye also suggested Meeting Minutes be posted on the website.

Tracy Mabry reported cars are being parked on the sidewalk on Pleasant St.

Dale Phelps spoke about the dead tree in the alley by the Post Office. He offered to take it down if the Village arranges it.

 

MAYOR’S REPORT:

Mayor Reisinger spoke again about the postings for Village Administrator and Zoning Inspector. A discussion was held about getting LeRoy Holt’s records.

2018 Committee assignments and 2018 Meeting dates were handed out.

 

ADMINISTRATOR’S REPORT:

 

COMMITTEE REPORTS:

 

BELSS:

Terri Kean moved to accept the 3rd reading of R – 17 – 17, to purchase in the Spring of 2018 an asphalt mixer to be able to properly repair potholes. Total cost is $20400.00. Don Jones seconded & the roll call vote was 4-0 in favor. Ray Reisinger will get all the contact info from Howard Van Dyke. The mixer will be ordered in February for March delivery.

The salt spreader is down and repairs & labor will be about $3500.00. Terri Kean moved and Jeff Parren seconded to accept R – 01 – 18, appropriating $5500.00 for a new salt spreader. The roll call vote was 4-0 in favor. Jeff then moved, Don Jones seconded and all agreed to waive further readings as an emergency since the spreader is needed during the winter months.

PERC:

Tracy Mabry will take care of the ceiling in the rest rooms.

WUS:

James House spoke about a recent water leak. The main valve needs replaced at State and Mill.

Terri Kean asked about the standing water and ice in Sugar Ridge

POCAZ:

FLOS:

Ron Payne will be taking a class on the UAN Budget system.

The Appropriation & Fund Status Reports & the November and December 2017 Bank Reconciliations were presented for Council review.

 

SOLICITOR’S REPORT:

Alison Boggs spoke about the liquor permit renewal issue. Council’s reason for denying a renewal for Hoot-n-Annie’s does not meet the requirements of the ORC 4303.292.

She spoke about vacant building registration, both residential & commercial and renter registration.

Alison addressed the importance of Minutes at the BZA Meeting & advised hiring the court reporter.

Terri Kean moved, Jeff Parren seconded and the roll call vote was 4-0 in favor of accepting R – 02 – 18, approving up to $600.00 for the cost of the court reporter for the BZA Meeting. Don Jones moved, Terri seconded and all agreed to waive further readings as the meeting takes place in 10 days.

 

ENGINEER’S REPORT:

Gary Silcott spoke about replacing the water meters. New meters were last installed in 2004 (Ron Payne will be consulted on the details of the last purchase) and the Village realized a 20% increase in revenue. James House added that the current meters are failing: 10-15 are giving him problems every month. We have approximately 360-400 meters. Installed cost would be $175-300 per meter. Ray Reisinger raised the question of getting grant money to cover the cost. Gary advised we could apply for an OPWC grant (which comes from gasoline taxes) to cover 50% and get a loan for the other half. Jeff Parren led a discussion on payment options & the consensus was to purse the grant.

The discussion then turned to streets. Ray Reisinger advised that Center St. is the priority. Gary provided his 2014 street summary. We could get loan money for a maximum of 20 years or apply for a grant and a loan. We could also establish a storm water utility to generate revenue for storm sewers. Another option would be 75% grant, 20% loan and 5% local matching funds. Council agreed in a 4-0 vote to have Gary put together the numbers.

 

COUNCIL GENERAL COMMENTS:

Terri Kean spoke about the organizational aspect of this meeting. She moved. Don Jones seconded and all agreed to approve the 2018 Meeting Schedule. She voiced her concern for the change in Committee chairs. Mayor Reisinger stated it was his prerogative to rotate the duties.

Jeff Parren suggested waiting until the next meeting to appoint a Council president hen Ron Payne could be present.

 

Meeting adjourned by Councilmen Parren & Wilson.

 

Mayor_________________________________________

 

Fiscal Officer___________________________________